If your support inbox is full of questions like:

• “Where do I find this feature?”

• “How do I connect my account?”

• “Why isn’t this working?”
  

You don’t have a support problem.

You have an onboarding problem.

For SaaS founders, onboarding videos are not “nice to have.” They are operational leverage. A well-structured onboarding video can reduce repetitive support tickets, increase activation rates, and shorten time-to-value.

In this guide, I’ll show you how to create SaaS onboarding videos that actually reduce support tickets and improve user experience.

Why Most SaaS Onboarding Videos Fail

Many onboarding videos fail for three reasons:

1. They are too long.

2. They are feature-focused instead of outcome-focused.

3. They try to explain everything at once.
   

New users don’t want a product tour.
They want to succeed quickly.

The goal of onboarding is not education.
The goal of onboarding is activation.

If your user can experience their first win within minutes, support tickets drop naturally.

Step 1: Identify Your Top 10 Support Questions

Before recording anything, open your:

• Help desk dashboard

• Customer emails

• Live chat logs

• Facebook or Slack community
  

List the most common questions.

You’ll likely find patterns like:

• Account setup confusion

• Integration issues

• Billing misunderstandings

• Where to find key features

• How to export or share results
  

These questions should shape your onboarding video structure.

Instead of creating one generic video, create focused micro-videos addressing each recurring issue.

Step 2: Design for “First Win” Within 5 Minutes

The most effective onboarding videos follow this structure:

1. What this tool helps you achieve

2. The fastest way to get your first result

3. What to do next
   

For example:

If your SaaS is a video tool:

• Help them record their first video

• Export it

• Share it
  

That’s it.

Don’t overwhelm them with advanced settings. Advanced features belong in a separate tutorial library.

When users see results quickly, they ask fewer “how do I start?” questions.

Step 3: Break It Into Short, Focused Videos

Instead of one 20-minute onboarding video, create:

• 2-minute account setup video

• 3-minute “first project” walkthrough

• 2-minute integration guide

• 3-minute advanced settings overview

Short videos increase completion rate and make it easier for users to rewatch specific sections instead of contacting support.

This also allows you to link directly to the exact video inside support replies.

Example:
Instead of typing a long explanation, your support agent can respond with:
“Here’s a 2-minute walkthrough that shows exactly how to fix that.”

Instant clarity. Less back and forth.

Step 4: Script for Clarity, Not Perfection

You don’t need a studio setup.

You need clarity.

Use this simple script format:

• Problem: “If you’re trying to connect your account and getting stuck…”

• Demonstration: Show exactly where to click.

• Result: “You should now see this screen.”

• Next step: “Now you’re ready to…”
  

Avoid:

• Long introductions

• Company history

• Overly polished marketing tone
  

Onboarding videos should feel like a helpful teammate guiding the user.

Step 5: Record Efficiently Using a Screen Recording Workflow

Speed matters. Founders don’t have time to spend days editing onboarding videos.

This is where having the right tool makes a big difference.

I personally use Tella to create SaaS onboarding and demo videos because it allows me to:

• Record screen and camera simultaneously

• Quickly trim mistakes without complicated editing software

• Resize layouts for website embeds

• Export polished videos in minutes
  

The goal is to remove friction from video creation so you can update onboarding content whenever your product changes.

If your product evolves monthly, your onboarding videos must evolve too.

Step 6: Embed Videos Inside Your App and Help Center

Don’t hide onboarding videos on YouTube alone.

Place them:

• Inside your dashboard (welcome section)

• In your knowledge base articles

• In automated onboarding emails

• In your in-app tooltips

• In your chatbot responses
  

This reduces context switching.

If users can find answers inside the product, they won’t open support tickets.

Step 7: Measure the Impact

After publishing onboarding videos, track:

• Support tickets per new user

• Time-to-first-action

• Activation rate

• Video completion rate
  
  

You should see:

• Fewer repetitive questions

• Faster product adoption

• More confident users

Onboarding videos are not just content.
They are operational systems.

Example: A Simple SaaS Onboarding Video Framework

Here’s a practical structure you can follow:

1. Welcome & Outcome (30 seconds)

2. Account Setup (2 minutes)

3. First Core Action (3 minutes)

4. Common Mistakes (2 minutes)

5. What To Do Next (1 minute)

Total: 8–10 minutes broken into modules.

Clean. Focused. Actionable.

Watch: Complete Walkthrough of My SaaS Video Workflow

If you want to see exactly how I record and structure onboarding videos step-by-step, including layout, scripting, and editing workflow, watch the full tutorial below:

In the video, I walk through:

• My recording setup

• How I keep onboarding videos concise

• My editing workflow

• How I repurpose videos for support and marketing
  
  

Final Thoughts

Support tickets are not just a customer service issue.

They are signals.

Every repeated question is a missing explanation.

When you create clear, structured SaaS onboarding videos:

• Users activate faster

• Support teams breathe easier

• Founders regain time

• Customer experience improves

And the best part?

You don’t need a production team.
You need clarity, structure, and a simple recording workflow.

If you’re a SaaS founder, solopreneur, or startup marketer, onboarding videos might be the highest-leverage content you can create this year.

🧰 Creator Tools Worth Knowing (and Using)

Get 30% off all Tella plans here

Get 20% off Dub here

Get Cal here

Learn more about CapCut here

Learn more about content creation here

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These are the tools I genuinely use to run and grow my business. Whether you're building content, managing projects, or streamlining how people connect with you, this stack has been essential. A few include partner links with exclusive discounts.

1. Tella

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2. CapCut

A free, intuitive video editor that’s surprisingly powerful. Ideal for both short-form content and more in-depth edits.

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4. Cal.com

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Some links are affiliate partnerships, which means I may earn a commission if you choose to sign up. I only recommend tools I’ve tested and actually find valuable in my own work.